If you are an Office Administrator with startup experience, please read on!
Based in Irvine, CA, we are an exciting new startup in the respiratory illness medical device space. Our current headcount is about 15, and we are looking to double that in the next year. We have a team of industry leaders and SME's on our board and it is time to bring on a talented Office Administrator to help our office run seamlessly. The ideal candidate has startup experience and knowledge of a medical device environment. Experience at a startup is highly preferred as you will wear many hats and do a bit of everything in office administration. This is a very exciting time for us and we look forward to meeting you.
What You Will Be Doing
- Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services.
- Act as primary liaison between the company, staff, and the office property management, providing information, answering questions, and responding to requests.
- Arranges meetings by scheduling appropriate meeting times and sending out invites via Outlook calendars.
- Drafts, formats, and files relevant documents as needed.
- Handles expenses and billing cycles.
- Assists in purchase orders and invoicing.
- Manages staff expense requests, following the established purchase/payment approval process.
- Manages onboarding process for new employees, as well as handling the process for any employee terminations.
- Maintaining job descriptions, job listings, and scheduling interviews for candidates.
- Running payroll biweekly.
- Bookkeeping.
- Handling correspondence with our employee benefits providers.
What You Need for this Position
1-2+ years of experience in the following:
- Proven experience in administrative activities, HR, and handling financials
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Proficient in Microsoft Office, with aptitude to learn new software and systems
- Solid interpersonal skill, positive attitude
- College degree, preferably business related
- Previous success in office management and other MedTech startups a huge plus!!
- Experience managing budgets and expenses
- Experience with QuickBooks and other online HR tools
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
- Ability to adapt to changing situations in a calm and professional manner
What's In It for You
- Competitive base salary: $60,000 - $70,000 DOE
- Medical/ dental/vision insurance
- Flexible Time Off
- & and more perks!
So, if you are a Office Administrator with experience, please apply today!
Applicants must be authorized to work in the U.S.
Email me to apply for this position